assistive technology logo2013RESERVE YOUR EXHIBIT SPACE TODAY! Contact Clayton Guffey at clayton.guffey@nau.edu602-776-4699800-477-9921

EXHIBITOR REGISTRATION

Exhibitor Information

Download the complete Exhibitor Information Packet here.

Sponsorship Opportunities

This year marks the 16th anniversary of the NAU- AzTAP Assistive Technology Summer Conference!   To increase your company’s visibility and recognition in support of the conference, we invite you to choose one of the following sponsorship opportunities…

 Bronze Level: $500 – Recognition as a sponsor of 1 scholarship for a consumer or college student to attend the entire conference

  • Exhibit booth with 1 person registration (includes meals)
  • Recognition on the conference website
  • Recognition in conference materials distributed to attendees
  • Recognition from the podium during opening & closing sessions
  • ¼ page ad in conference program

Silver Level: $1000 - Recognition as a sponsor of 4 scholarships for consumers or college students to attend the entire conference

  • Exhibit booth with 1 person registration (includes meals)
  • Recognition on the conference website
  • ½ page ad in conference program
  • Vendor literature in bag of materials given to conference attendees

Gold Level: $2500 – Recognition as a sponsor of a conference hospitality event of your choosing: Breakfast, Lunch, Break or Networking Reception

  • Exhibit booth with  registration for up to 3 people  (includes meals)
  • Recognition on the conference website
  • Opportunity for a presentation during your selected hospitality event
  • Full-page recognition in conference program
  • Your banner on display during the entire conference

For more information or to discuss other sponsorship options, contact Clayton Guffey at clayton.guffey@nau.edu or 602.776.4699 (v), 800-477-9921, 602-728-9536 (TTY).

Fees

Basic Early Bird registration fee  includes:

  • 8 foot exhibit table
  • Wi-Fi throughout the Conference Center
  • Meals and breaks for one person
  • Power
  • Access to all conference sessions
Exhibitor Category Early Bird Fee (Until June 20th) Regular Fee (After June 20th Extra space Extra Person in booth
Commercial Exhibitor $325 $425 $100 – Additional Table (1 max)$100 – Space Only (No table; 1 max) $65 per day
Non Profit/State Agency $225 $325 $100 – Additional Table (1 max)$100 – Space Only (No table; 1 max) $65 per day

 

Location & Parking

Address & Directions:

Arizona Grand Resort & Spa (Our event is being held in the Conference Center)

8000 South Arizona Grand Parkway, Phoenix, Arizona 85044

Phone: 602.438.9000

Major Cross Streets: Baseline Road & Interstate 10 (I-10)

 Parking & Unloading Materials:

  • Free unrestricted parking is available for exhibitors in the parking lot (s) adjacent to the Conference Center.
  • There will be dolly’s/hand trucks available at the conference registration in the Conference Center desk to assist exhibitors in bringing in their materials.
Exhibitor Set-Up

Table Setup: each exhibit hall table will have:

  • 1 – 8’ draped table (unless you are a for profit exhibitor and you purchased an additional table/open space)
  • Electricity connection
  • Wi-Fi internet access throughout the Conference Center
  • 2 chairs (unless there are more than 2 people at your table)

Set-Up Times

  • On Sunday we are offering Early Exhibitor set up Sunday evening (7/20) from 3:00 PM to 6:00 PM.
  • On Monday (7/21) exhibitor set up will open at 6:00 AM and run through 9:00AM.  All exhibitors must be set up and ready to go no later than 9:00 AM.  Exhibitors not arriving in time to finish set up by the 9:00 AM deadline will be asked to wait until after the Keynote address to finish set up.
  •  On Tuesday (7/22) Exhibitor set up/re-setup will be from 6:00 AM to 7:00 AM.  All exhibitors are encouraged to be set up by this time on day two.

Designated Tables

Upon arrival at the Conference Center, please do not switch or trade your table assignment with any other exhibitor (s) or move your table without checking first with Clayton Guffey at the registration desk.

Tentative Conference Schedule

The Exhibit Hall will be open concurrently with the breakout sessions from 10:15 AM through the close of the networking reception at 6:00 PM. Exhibitors are encouraged to stay open and be available to conference participants and not begin breakdown until the close of the networking reception at 6:00 PM.

The Exhibit Hall will serve as the venue for the keynote speakers, lunch on both days, the Networking reception on day one and the closing session on day two.

Conference Day 1 – Monday – Schedule: (Subject to Adjustments)

8:00 AM to 9:00 AM             Registration & Breakfast

9:00 AM to 10:15 AM            Keynote Address

10:15 AM to 10:45 AM           Break/Exhibit Hall

10:45 AM to12:00 PM            Breakout Sessions

12:00 PM to 1:00 PM             Lunch

1:30 to 6:00                              Exhibit Hall (open to the community)

1:30 PM to 2:45 PM                Breakout Sessions

3:00 PM to 4:15 PM                Breakout Sessions

4:30 PM to 6:00 PM                Networking Reception/Exhibit Hall

Conference Day 2 – Tuesday -Schedule: (Subject to Adjustments)

7:00 AM to 8:00 AM               Registration/Breakfast/Exhibit Hall

8:00 AM to 9:15 AM                Breakout Sessions

9:30 AM to 10:45AM               Breakout Sessions

10:45 AM to 11:15 AM              Break/Exhibit Hall

11:15 AM to 12:30 PM              Breakout Sessions

12:30 PM to 1:30 PM               Lunch

1:30 PM to 2:00 PM                Exhibit Hall

2:00 PM to 3:15 PM                Breakout Sessions

3:30 PM to 4:30 PM               Closing Presentation

 The Exhibit Hall will be open concurrently through breakfast and the breakout sessions from 7:00 AM through the beginning of the closing session at 3:30 PM.  Exhibitors are encouraged to not begin table breakdown until the close of the conference at 4:30 PM

Meals

Exhibitors will be served lunch on both conference days at their booth. To expedite the food service process, please be at your booth to receive your meal

Door Prizes

Our preference is that all door prize items be sent to AzTAP by Wednesday, July 2nd 2014.  Send to:

AzTAP
Attn: Adi Kalika
Re: AT Summer Institute Door Prize From: [Put Your Organization's Name] 2400 North Central Avenue Suite #300, Phoenix, Arizona 85004

Exhibitors may also drop off items by 9:00 AM at registration desk on the first day of the conference. No door prize items will be accepted after the start of the Keynote session.

Door prize items will be individually displayed in the Conference Center lobby area with signage indicating the donor organization.  There will be several times during the conference that door prize drawings will take place.  Winners must be present to receive their prize. 

Hotel Rooms

Hotel room rates at the Arizona Grand Resort & Spa are only $89 per night (all suite hotel)! Make a reservation.

Volunteer Assistance

There will be volunteers available throughout the day to assist with exhibitor set up, table coverage during presentations and other needs as they arise.  Please come to the registration desk in the Conference Center lobby to request volunteer assistance.

Presentations
NEW for this year – Exhibitor Presentation Track – Contact Clayton at clayton.guffey@nau.edu, 602.776.4699, 800.477.9921; Complete the Call-for-Presenters Form
Shipping Information
If you plan to ship your exhibit materials to the conference center, it is important that you read the Shipping Information