Exhibitors 2018-05-18T15:27:26+00:00

Conference LogoBe a Conference Exhibitor: July 8 – 10, 2018 at the Evidence for Success Conference

We-Ko-Pa Resort and Conference Center in Scottsdale/Fountain Hills

For the second year in a row, the Assistive Technology conference will be part of an educational mega event sponsored by AzTAP’s parent organization, the Institute for Human Development (IHD) at Northern Arizona University. Celebrating IHD’s legacy of providing access to best practices in disability disciplines, the 2018 Evidence for Success Conference will combine a number of IHD project areas integrated into one conference with separate content area tracts:

  • Assistive Technology
  • Evidence Based Practices in Disability Disciples
  • AIVRRTAC (American Indian Vocational Rehabilitation Training and Technical Assistance Center)

All participants will have access to the Exhibit Hall and can attend breakout sessions of their choosing across content areas. Our attendance has grown every year!

Exhibitor Registration is Now Open

Exhibitor Information

Note: Clicking on the boxes below or the titles next to it will reveal more information.  

We truly appreciate the support that our Exhibitors provide for the conference and we would like to encourage your new or continuing participation by offering your organization the following choice of Exhibitor sponsorship levels:

Platinum Level: $1995 (limited to 2 sponsorships) – Sponsorship recognition includes:

  • Recognition as a sponsor of a conference hospitality event of your choosing: Breakfast, Lunch, Break or Networking Reception
  • Registration for up 4 people (including meals & breaks) and access to all conference sessions
  • Two – 8’ draped tables and 4 chairs
  • Electricity connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition from the podium as a Platinum Level sponsor during opening & closing sessions
  • Vendor literature in bag of materials given to all conference attendees
  • Opportunity for up to a 10-minute presentation during your selected hospitality event
  • Your banner on display in a prominent Conference Center location during the entire event
  • Recognition on the conference website, in the program with a full page ad and on social media as a Platinum Level Sponsor

Gold Level Sponsor: $995 – Sponsorship recognition includes:

  • Registration for up to 3 persons (including meals & breaks) and access to all conference sessions
  • One – 8’ draped table and 3 chairs (one additional table or open space available for extra fee)
  • Electricity connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition from the podium as a Gold Level sponsor during opening & closing sessions
  • Vendor literature in bag of materials given to all conference attendees
  • Recognition on the conference website, in the program with a ½ page ad and on social media as a Gold Level Sponsor

Silver Level Sponsor: $695 – Sponsorship recognition includes:

  • Registration for 2 persons (including meals & breaks) and access to all conference sessions
  • One – 8’ draped table and 2 chairs (one additional table or open space available for extra fee)
  • Electricity connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition from the podium as a Silver Level sponsor during opening & closing sessions
  • Recognition on the conference website, in the program with a ¼ page ad and on social media as a silver level sponsor

Bronze Level Sponsor: $425 – (Basic Commercial Exhibitor)

  • Exhibit table with 1-person registration (includes meals & breaks) and access to all conference sessions
  • One – 8’ draped table and chair (one additional table or open space available for extra fee)
  • Electricity connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition on the conference website, in the program and on social media

Non Profit Organizations and State Agencies: $295

  • Exhibit table with 1-person registration (includes meals & breaks) and access to all conference sessions
  • One – 8’ draped table with chair (one additional table or open space available for extra fee)
  • Electricity connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition on the conference website, in the program and on social media
Exhibitor Category Early Bird Fee (Until June 1st) Regular Fee (After June 1st ) Extra space Extra Person at table
Commercial Exhibitor – Platinum $1,995
(limited to 2 sponsorships)
Same

(If space is still available)

Extra table Included in fee $70 per person per day (if more than 4 people)
Commercial Exhibitor – Gold $995 Same

(If space is still available)

$150 – Additional Table (1 max) $150 – Space Only (No table) $70 per person per day (if more than 3 people)
Commercial Exhibitor – Silver $695 Same

(If space is still available)

$150 – Additional Table (1 max) $150 – Space Only (No table) $70 per person per day  (if more than 2 people)
Commercial Exhibitor – Bronze $425 $525 $150 – Additional Table (1 max) $150 – Space Only (No table) $70 per person per day (if more than 1 person)
Non Profit/State Agency Exhibitor $295 $395 $150 – Additional Table (1 max) $150 – Space Only (No table) $70 per person per day  (if more than 1 person)

AzTAP is very appreciative of Exhibitor support for this year’s IHD combined Summer Conference. In return, we carefully consider Exhibitor needs so that your conference experience provides a worthwhile return on your investment.

  • Our reasonable exhibitor fees include meals, power, Wi-Fi and recognition in conference media publicity.
  • All exhibitors are considered conference sponsors with tiered options that provide additional ways to highlight your company or organization.
  • Unopposed Exhibit Hall time each day.
  • Free community access to the Exhibit Hall on Monday afternoon drives additional traffic to your table.
  • Dedicated AzTAP Staff-Exhibitor liaison to address Exhibitor needs before and during the conference.
  • Your Raffle Prize donations will be displayed in the Exhibit Hall.
  • To encourage Exhibit Hall traffic and time spent at booths, attendee eligibility for the grand prize drawing will be based on completion of the Exhibitor Raffle Card (Exhibitors will be provided with pre-labeled stickers to affix to the cards).
  • Option to conduct your own door prize drawing at your table.

General Information

  • Early exhibitor set up will be available on Sunday July 8th from 4 PM to 6 PM.  If you have shipped packages to the hotel, they will be available at that time, and again on Monday morning at 6 AM in the Exhibit Hall.
  • The Exhibit Hall will open at 6 AM each day for set up.  All exhibitors must be set up no later than 9 AM on Monday and 8 AM on Tuesday. 
  • Please do not switch or trade your table assignment with any other exhibitor or move your table without checking first with Clayton or Heidi at the exhibitor registration desk.
  • The We-Ko-Pa Resort, NAU-IHD and the Arizona Technology Access Program (AzTAP) are not responsible for valuables, equipment or conference materials left at exhibitor tables overnight.  The exhibit hall will be locked but, the Conference Center building and lobby/foyer area will remain open overnight.  In order to eliminate the chance of loss or theft we suggest you take any and all items of value with you and bring them back the following conference day.
  • We are very pleased to be opening up the Exhibit Hall for free to the community on Monday (7/8) in the afternoon from 1:30 PM to 6:00PM.  Persons from the community can register online at the main conference registration page or check in at the registration table when they arrive and get an “exhibit hall only” access badge.
  • Exhibitors can begin breakdown at 2:00 p.m. on Tuesday afternoon. However, if you have not finished by 3:30, please wait until the Closing Speaker concludes his/her presentation.

Arrival & Unloading: Check back, more information to follow.

Specific Needs:

Please contact Heidi or Clayton if you have any specific needs or considerations,  e.g.: space needs for materials at your table, special access needs related to your table placement, or display location for equipment like accessible vehicles that you will be bringing and need to have available.

The special conference room rate is $89 per night inclusive of resort fees. For reservations and to learn more about the beautiful We-Ko-Pa Resort, click here.

DRIVING DIRECTIONS: The We-Ko-Pa Resort and Conference Center is located on the west side of Highway 87 (Beeline Highway) about two miles north of Shea Blvd.
Click here for a map.

PARKING: Free, self parking is available at the Resort.

A specified number of exhibitor meals/breaks are included in the exhibitor registration fee based on the sponsorship level selected.  Meals for additional people at your table can be added during online registration.  Meals will be served at your exhibitor table thirty minutes prior to start of lunch for attendees. (Monday at 11:30 a.m. & Tuesday at 12:00 p.m.)

Exhibitors are encouraged to provide a door prize for our raffle drawings, which are VERY popular with conference attendees. As indicated on the registration form, all door prize items should be delivered to the AzTAP office by July 2nd , 201. Send to:

AzTAP
Attn: Adi Kalika Schaeffer
Re: AT Summer Conference Door Prize From: [Insert your organization’s name] 300 W. Clarendon Ave, Suite 475
Phoenix, Arizona 85013

Door prize items are individually displayed in the exhibit hall with signage indicating the donor organization. Conference participants are given raffle tickets as part of their registration to be drawn for door prizes. We will be holding door prize drawings during the networking session on Day One, during lunch on Day Two and at the Closing Session. Organizations contributing door prizes will be individually recognized for their donation(s). Winners must be present to receive their door prize.

Please advise us if you would like to make alternative drawing arrangements for your door prize donation.

If you are planning to ship items to the conference center, click here to download and print the Shipping Request Form.  Please fill out the form, sign it, and send it directly to the We-Ko-Pa Conference Center.

There will be volunteers available throughout the conference to assist with exhibitor set up, table coverage during presentations and other needs as they arise.  Please come to the registration desk in the Conference Center lobby to request volunteer assistance.

Exhibitor Registration

For questions, contact Exhibitor Co-Chairs: Clayton Guffey at clayton.guffey@nau.edu; 602.776.4699 or Heidi Lervik at heidi.lervik@nau.edu; 602.776.4667; Toll-Free: 800-477-9921, 602-728-9536 (TTY).