2022 IHD Evidence for Success Hybrid Disability Conference logo

OUR EXHIBIT HALL IS FULL! Thank you for supporting our conference.

About the 2022 Conference

Following two years of holding our conference virtually, IHD is pleased to announce that we are returning to hosting conference sessions and the exhibit hall IN-PERSON in 2022 (while offering virtual options to those who prefer to participate remotely and placing a strong emphasis on the health and safety of those who join us in person). The conference will take place at the Hilton Scottsdale Resort & Villas, with exhibit hall hours on June 20 and June 21, 2022.

Celebrating IHD’s legacy of providing access to best practices in disability disciplines, the 2022 Evidence for Success Disability Conference will once again combine a number of IHD project areas integrated into one conference with separate content area tracts:

  • Assistive Technology
  • Evidence Based Practices in Disability Disciplines
  • American Indian/Alaska Native Vocational Rehabilitation and Employment

All participants will have access to the Exhibit Hall and can attend breakout sessions of their choosing across content areas.

Exhibitor Information

Exhibitors have been an integral part of the IHD-AzTAP Evidence for Success Disability Conference since the very beginning. We appreciate all the contributions and support the conference receives from our exhibitors and carefully consider exhibitor needs to when planning our conference to ensure your experience provides a worthwhile return on your investment.

Although, for health and safety considerations, our 2022 conference will more limited than a few years ago, we are pleased to be bringing back an in person exhibit hall this year with very affordable programming options designed to attract both full conference attendees and members of the community.

Exhibitor Registration Information and Fees

EARLY BIRD REGISTRATION (by May 20, 2022)

  • $250 for Commercial Exhibitor
  • $200 for Non Profit / State Agency

REGULAR REGISTRATION (after May 20, 2022)

  • $350 for Commercial Exhibitor
  • $300 for Non Profit / State Agency

Both commercial and nonprofit registration fees noted above include:

  • Attendance and meals (including complete access to all conference sessions) for one person
  • One – 8″ draped table and chair
  • Electric power connection
  • Free Wi-Fi internet access throughout the Conference Center
  • Recognition on the conference website, app, in the program and on social media

ONE additional person can be added to each table for an additional $70/day.

IMPORTANT! To ensure social distancing, space is available for 25 EXHIBIT TABLES ONLY this year. Tables will be booked on a first come, first serve basis.

Additionally, all exhibitor personnel will be given a COVID-19 agreement form to sign at the on-site registration acknowledging that they are voluntarily participating in the conference and assuming the risks related to exposure to COVID-19, as well as attesting they have not experienced symptoms in the last 14 days nor, to the best of their knowledge, been exposed in the 14 day prior to the start of the conference.

*Please contact Adi Schaeffer at (602) 728-9534 or Adi.Schaeffer@nau.edu for registration assistance if you are splitting a table between two organizations.

Attention to Exhibitor Needs

IHD and AzTAP are very appreciative of Exhibitor support for this year’s Conference. In return, we carefully consider Exhibitor needs so that your conference experience provides a worthwhile return on your investment.

  • Reasonable exhibitor fees that include meals, power, Wi-Fi and recognition in conference media publicity.
  • Unopposed Exhibit Hall time each day.
  • Free community access to the Exhibit Hall on Monday afternoon (June 20) drives additional traffic to your table.
  • Dedicated IHD Staff Exhibitor Liaison to address Exhibitor needs during the conference.
  • Your Raffle Prize donations will be displayed in the Exhibit Hall.
  • To encourage Exhibit Hall traffic and time spent at booths, attendee eligibility for the grand prize drawing will be based on completion of the Exhibitor Raffle Card (Exhibitors will be provided with pre-labeled stickers to affix to the cards).
  • Option to conduct your own door prize drawing at your table.

Current Exhibitor List

Exhibitor Information and Instructions

General Information

  • Early exhibitor set up will be available on Sunday June 19th, 4-6 pm.
  • The Exhibit Hall will open early each day for set up. The Exhibit Hall opens at 6 am on Monday, June 20 and 7 am on Tuesday, June 21 for exhibitor set up.  All exhibitors must be set up no later than 8:45 AM on Monday and 8:00 AM on Tuesday.
  • Please do not switch or trade your table assignment with any other exhibitor or move your table without checking first with IHD staff at the exhibitor registration desk.
  • The conference venue, NAU-IHD and the Arizona Technology Access Program (AzTAP) are not responsible for valuables, equipment or conference materials left at exhibitor tables overnight. In order to eliminate the chance of loss or theft we suggest you take any and all items of value with you and bring them back the following conference day.
  • We are very pleased to be opening up the Exhibit Hall for free to the community on Monday (6/20) in the afternoon from 1:30 PM to 5:00 PM. Persons from the community will be able to register online at the Exhibit Hall page or check in at the registration table when they arrive and get an “exhibit hall only” access badge.
  • Exhibitors can begin breakdown at 2:00 p.m. on Tuesday afternoon. However, if you have not finished by 3:15 p.m., please wait until the closing speaker(s) end their presentation.

Arrival & Unloading: The conference exhibit hall will be located in the Grand Ballroom. During set-up times (Sunday, June 19 between 4-6 pm and on Monday, June 20 from 6-7 am), exhibitors may unload just east of the Ballroom and bring items right in. Volunteers will be available to help unload upon request at the exhibitor check-in desk. Map of the Hilton Scottsdale Resort & Villas with Grand Ballroom and unloading zone marked.

Specific Needs:

Please contact Jeremy Legaspi at Jeremy.Legaspi@nau.edu or Adi Schaeffer at Adi.Schaeffer@nau.edu if you have any specific needs or considerations, e.g.: space needs for materials at your table, special access needs related to your table placement, or display location for equipment like accessible vehicles that you will be bringing and need to have available.

Hotel Rooms

The conference is taking place at the Hilton Scottsdale Resort & Villas. Information about the hotel and to reserve your room.

Location and Parking

DRIVING DIRECTIONS: The Hilton Scottsdale Resort & Villas is located at 6333 N. Scottsdale Road, Scottsdale AZ 85250. Driving Directions and Map.

PARKING: Parking is complimentary and there is parking around the entire property.

Meals

Break and lunch for both days of the conference are included for one to two people (as registered) at each exhibitor table. Meals will be served at your exhibitor table thirty minutes prior to start of lunch for attendees.

Door Prizes

Exhibitors are encouraged to provide a door prize for our raffle drawings, which are VERY popular with conference attendees. As indicated on the registration form, all door prize items should be delivered to the AzTAP office by June 1st , 2022. Send to:

AzTAP
Attn: Adi Schaeffer
Re: IHD Conference Door Prize From: [Insert your organization’s name]
300 W. Clarendon Ave, Suite 475
Phoenix, Arizona 85013

Door prize items are individually displayed in the exhibit hall with signage indicating the donor organization. Conference participants are given raffle tickets as part of their registration to be drawn for door prizes. We will be holding door prize drawings multiple times throughout the conference. Organizations contributing door prizes will be individually recognized for their donation(s). Winners must be present to receive their door prize.

Please advise us if you would like to make alternative drawing arrangements for your door prize donation.

Shipping Information

Click here for the shipping information provided by the hotel.

Volunteer Assistance

There will be volunteers available throughout the conference to assist with exhibitor set up, table coverage during presentations and other needs as they arise. Please come to the registration desk to request volunteer assistance.

For questions, contact Exhibitor Chair Jeremy Legaspi at Jeremy.Legaspi@nau.edu; Or,
Adi Schaeffer at Adi.Schaeffer@nau.edu; 602.728.9534; Toll-Free: 800-477-9921

We appreciate the support of our conference co-sponsors: Arizona Department of Education, Arizona Developmental Disabilities Planning Council, Rehabilitation Services Administration